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2017 Sponsor and Exhibitor Resources
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2017 MNSHRM ANNUAL STATE CONFERENCE

Sponsor and Exhibitor Resources

 
We are so grateful to be partnering with you and want your experience to be as smooth as possible. Below please find some common questions and answers.  Please do not hesitate to contact our office if you have any additional questions.

 

What are the dates of the conference?

The conference is October 8-10.

 

Where will the sponsors and exhibitors be within DECC?

Sponsors and exhibitors will be in the Exhibit Hall.

Where do I park at DECC?

Ample and accessible parking is available at DECC in ramps and lots. MNSHRM will email sponsors and exhibitors two free parking passes for Monday, October 9.


When is the Exhibit Hall open?

  • Admiral Sponsors
    • Sunday, October 8 - 12:00 - 5:00pm
    • Monday, October 9 - 8:00am - 5:00pm
  • Captain, Commander and Lieutenant Sponsors
    • Monday, October 9 - 8:00am - 5:00pm
  • Ensign Exhibitors
    • Monday, October 9 - 8:00am - 5:00pm

 

How do I select my booth and when will I know what booth number has been assigned to me?

You will have the opportunity to select your top three booth choices during the registration process. Specific booth numbers will be assigned and sent via email within 24 hours of registration.

 

What is included with my booth?

All booths include draping, a 6’ skirted table, 2 chairs, a wastebasket and your company name on the back wall of the booth.

 

When can I set up my booth?

  • Admiral Sponsors
    • Sunday, October 8 from 8:00 - 11:00am and 6pm-10pm
    • Monday, October 9 from 6:00 - 7:30am
  • Captain, Commander and Lieutenant Sponsors
    • Sunday, October 8 from 6:00 - 10:00pm
    • Monday, October 9 from 6:00 - 7:30am
  • Ensign Exhibitors
    • Sunday, October 8 from 6:00 - 10:00pm
    • Monday, October 9 from 6:00 - 7:30am 


Does my sponsor/exhibitor booth come with electricity?

We have found that most of our sponsors/exhibitors do not need electricity and so have not included that in our packages in order to keep your costs as low as possible. However, if you need electrical services, you may order them directly through DECC using their 2017 Electric Order Form. Orders need to be submitted to DECC by September 29th. Please see below for additional ordering guidelines.

Can I order additional furniture?

Additional furniture may be ordered directly through DECC using the 2017 Furniture Order Form. Orders need to be submitted to DECC by September 29th. Please see below for additional ordering guidelines.

How do I ship my items to DECC?

If you have items that you would like to ship to DECC, please complete the 2017 Drayage/Service Freight Handling Order Form. Orders need to be submitted to DECC by September 29th. Please see below for additional ordering guidelines.

What is the shipping address for DECC?

Exhibit materials may be shipped to the DECC no earlier than October 1. Please refer to the 2017 Drayage Service/Freight Handling Form for rates and information.

Materials should be labeled as followed:

DECC
Deliver to Door 9

MNSHRM – Sponsor/Exhibitor Name
350 Harbor Drive
Duluth, MN 55802-2698

Can I bring food into DECC?

The DECC is the exclusive supplier of food and beverages to all guests of the facility. The DECC is a licensed food service operator by the Minnesota Department of Health. All other exhibitors and show producers need to obtain a valid special event license for sample foods in the DECC facility or DECC property.

Guidelines for Exhibitors

  • The Duluth Liquor Code dictates that no exhibitor may distribute or offer a sample size of an alcoholic beverage to its customers.
  • Exhibitors may not bring in their own food or beverage for the purpose of attracting customers to their booth. They may purchase, in advance, items for give-away from the DECC Food Service Department.
  • Examples include but are not limited to: popcorn, pastries, coffee, salsa, etc.

Exceptions to Guidelines

  • Candy jars are acceptable.
  • Exhibitors may distribute food or non alcoholic beverage samples to their customers if that exhibitor is specifically exhibiting those food and beverage items that pertain to their business.
  • Example: an ice cream company may distribute sample size ice cream serving to demonstrate their product.
  • This exemption does not apply to any alcoholic beverage.
  • An exhibitor who is not able to leave his/her booth unattended to take a meal break may discreetly furnish his/her own “brown bag” lunch or refreshments.
  • Not following the guidelines listed above will result in removal of unlicensed food and beverage products.

Order Details

  • Advance Orders: You can receive an advance rate for your exhibit if orders are paid in full and received a minimum of five days prior to the first scheduled move-in day.
  • Processing of Order Forms: We will begin to process your order once we receive it and your full payment. Payment may be made by check or credit card. The DECC accepts MasterCard, Visa, Discover and American Express.
  • Cancellations or Changes: If items are ordered and delivered to a booth, but subsequently cancelled, you will be charged at 25% of the contract rate. Draped tables will be charged at 100% of draping charge, but you will not be charged for the table.
  • For questions regarding order processing, please contact the DECC Event Planning Department at 218-722-5573, extension 208, 206 or 232.
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