2019 Sponsor and Exhibitor Resources
We are so grateful to be partnering with you and want your experience to be as smooth as possible. Below please find some common questions and answers. Please contact our office if you have any additional questions.
What are the dates of the conference?
The conference is October 13-15,2019.
Where will the sponsors and exhibitors be within the Mayo Civic Center?
Sponsors and exhibitors will be in the Exhibit Hall.
Where do I park at the Mayo Civic Center?
When attending events at Mayo Civic Center, look for the Parking Logo which will direct you to available lots and ramps.
Free Parking - Park FREE in any City ramp on weekdays after 5:00 pm and until 1:00 am and weekends from 9:00 am to 1:00 am.
Parking Meter Hours - Meters are enforced 8:00 am to 5:00 pm Monday through Friday, except major holidays. Meters are not enforced after 5:00 pm on weekdays or on Saturdays or Sundays.
Accessible Parking - All Rochester public parking ramps have marked designated accessible parking spaces available. There are also a few designated spots on the Center Street bridge near Mayo Field. Vehicles with state issued disability plates or permits may park at city meters for up to 4 hours, with the exception of 30 minute meters. These vehicles are also eligible for a 50% discount when parked in a cashiered municipal ramp.
When is the Exhibit Hall open?
Monday, October 14 - 10:00 a.m. - 5:00 P.M. Sponsors are welcome to join the attendees for a Social Hour from 5:30-6:30 p.m.
How do I select my booth and when will I know what booth number has been assigned to me?
Specific booth numbers will be assigned once logos and weblinks have been submitted. Attached is the Booth Assignment List and a map of the Exhibit Hall.
What is included with my booth?
All booths include draping, a 8’ skirted table, 2 chairs, a wastebasket and your company name on the back wall of the booth.
When can I set up my booth?
The Exhibit Hall will be open on Monday, October 14 from 7:00 - 10:00 a.m. for set up. It is in use for another event on Sunday evening, so no Sunday set up will be available.
I have a product/service that I want to giveaway at the conference, how do I do this?
Thank you so much for providing a giveaway for the attendees! You are welcome to giveaway your item directly from your booth at a time that is convenient for you. We encourage you to take advantage of our conference app, Whova, by either posting your giveaway details on the app or sending an email to have us schedule a notification.
Does my sponsor/exhibitor booth come with electricity?
We have found that most of our sponsors/exhibitors do not need electricity and so have not included that in our packages in order to keep your costs as low as possible. However, if you need electrical services, you may order directly through the Mayo Civic Center.
Can I order additional furniture?
Additional furniture may be ordered directly through the Mayo Civic Center.
How do I ship my items to the Mayo Civic Center?